Docfield for Procurement

Better procurement with smart contract management

Streamline your whole contract lifecycle from drafting to renewal with Docfield’s document generation, real-time collaboration, centralised repository, best-in-class audit trails and digital workflow management.
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These organisations have already
streamlined their document processes
Problem

Without efficient contract management, procurement teams struggle to build the long-term supplier relationships essential for delivering consistent value

Procurement teams struggle to ensure that all contracts use legal and compliance-approved terms to avoid risks and inconsistencies
It’s time-consuming to track and manage every contract manually and roll out updated legal terms across numerous contracts
Delays in processing contracts slow down procurement cycles and impact overall efficiency

Streamline workflow and maximise revenue opportunities

Organise contracts and make them easily accessible, allowing for regular audits and tracking. By improving risk management and enabling teams to review contracts regularly, Docfield reduces the chances of missing critical updates or obligations. Additionally, it simplifies the process of renegotiating contracts, ensuring that terms are always current and aligned with business goals.
Create
Efficiently draft and prepare documents
Collaborate
Work together seamlessly on document modifications
Approve
Expedite review and approval & securely sign documents
Archive
Safely store documents to prevent incomplete repositories
Renew
Ensure you never miss a deadline with automated reminders
Create
Efficiently draft and prepare documents
Collaborate
Work together seamlessly on document modifications
Approve
Expedite review and approval & securely sign documents
Archive
Safely store documents to prevent incomplete repositories
Renew
Ensure you never miss a deadline with automated reminders
Advantages for procurement teams

Make contract management effortless and efficient while reducing errors and compliance risks

Improve compliance

By reducing the time spent on drafting and managing contracts, Docfield accelerates the sales cycle, allowing sales teams to focus on closing deals rather than getting bogged down by paperwork.

Template builder

Set yourself up for success by designing smart templates and workflows

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Speed up contract cycle times

Ensure that all contracts are up-to-date with the latest legal requirements and company policies with standardised templates, locked content blocks, rule-based logic and automated workflows.

Increase contract renewals

Simplify the creation, review, and approval of contracts with easy access, searchability, version control, and secure document storage.

Template builder

Set yourself up for success by designing smart templates and workflows

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Easy collaboration

Let sales reps, legal teams, and other stakeholders work together seamlessly to eliminate communication delays and manual hand-offs with real-time, in-platform collaboration on documents and templates.

Seamless integration

Improve alignment between sales and legal teams and speed up deal approvals with shared access to documents and templates, and data import from external systems.

Template builder

Set yourself up for success by designing smart templates and workflows

Empowering your whole company

Finance
Streamline financial approvals and ensure accurate payments with purchase orders, invoices, and more.
Legal
Ensure contract compliance and risk mitigation with vendor agreements, NDAs, and compliance documents.
Operations/Production
Ensure smooth production processes with well-managed purchase requisitions, supplier contracts, and performance reports.
HR
Manage contracts related to employee benefits and services, ensuring alignment with HR policies and company standards.
Rapporten
de kracht van onze slimme editor met Excel-achtige functies

Transform your contracting management process – from complexity to collaboration

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What customers are saying

"We aim to incorporate updates to rules, legislation, our portfolio offerings, and pricing into these templates. This robust foundation enables efficient contracting for every new engagement, minimizing mistakes and ensuring a consistent, uniform set of documents."
Edwin Reijnders
Bid Manager
"Since we’ve been using Docfield — we are saving up to 80% time on contracting with enterprise clients.”
Hans Hantson
Business Developer EMEA
"More and more of our departments and faculties choose to work with this software. That is enough said, in my opinion."
Mo van Dijk
Policy officer
"We use Docfield to write OER’s. The authors, commenters & advisors enjoy using the product. As the coordinator, I’m most happy about the ease of use."
Raimond van Mouche
Policy advisor
"It is very nice to keep control of your own formats. And one should not be afraid that it is complicated because it is self-explanatory, and I really like that."
Lisa Markesteijn
Senior Lawyer
"I used to have a bunch of Word documents that I sometimes had to scroll through endlessly, which took a lot of time. Now it's much clearer. You can see at a glance what's done and what's not."
Jennifer van Triest
Secretary at the Institute for People & Business
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Your trusted partner

Docfield seamlessly integrates with your tech stack while ensuring data security. We adhere to industry standards and regulatory requirements, like ISO/IEC 27001, offer secure access management, and host all data in EU-based data centers.
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Secure login with SURFconext, OAuth, & Office 365
Uptime guarantee
99.9% platform availability during working hours
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Rapid response with 4-hour resolution for urgent issues
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Integrations
Integrate via our API and custom solutions

Ready to transform your procurement operations?

Start managing contracts and documents with ease. Schedule a demo to see how digital contract management can enhance your efficiency.
Request a demo
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