Docfield for Education

Standardise your key document processes

Keep your documents organised, collaborate effortlessly across departments, and access everything you need quickly with a user-friendly, cloud based, all-in-one platform.
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These organisations have already
streamlined their document processes
Problem

Managing a large volume of educational documents together with other departments can be challenging

Academic staff must update and distribute new policies or contract terms across multiple departments and campuses, which is often a slow, manual process
They create duplicates of existing documents and templates, making it difficult to ensure that the most up-to-date and compliant versions are being used across departments
Internal teams working in silos can lead to communication gaps, inefficiencies and a time-consuming process to implement legally approved language and policy changes across contracts

Increase operational efficiency and simplify cross-departmental contract management

Streamline document management with smart templates and automated workflows. Track progress and manage document versions to maintain accuracy. Make approvals quick and easy with e-signatures and third-party software integrations.
Create
Efficiently draft and prepare documents
Collaborate
Work together seamlessly on document modifications
Approve
Expedite review and approval & securely sign documents
Archive
Safely store documents to prevent incomplete repositories
Renew
Ensure you never miss a deadline with automated reminders
Create
Efficiently draft and prepare documents
Collaborate
Work together seamlessly on document modifications
Approve
Expedite review and approval & securely sign documents
Archive
Safely store documents to prevent incomplete repositories
Renew
Ensure you never miss a deadline with automated reminders
Advantages for educational institutions

Docfield streamlines every stage of the contract management process, helping educational institutions stay organised and compliant

Centralised contract repository

Easily store and manage all your contracts in one location, designed specifically to meet the needs of the education sector.

Template builder

Set yourself up for success by designing smart templates and workflows

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Compliance & trust

Monitor and manage relationships with vendors and suppliers efficiently, ensuring compliance and streamlined operations.

Automated alerts & notifications

Never miss a deadline or important event with auto-email alerts and calendar integrations that keep your team informed.

Template builder

Set yourself up for success by designing smart templates and workflows

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Automated workflows

Define user-specific fields and workflows to suit the unique needs of your institution, making contract management smoother and more intuitive.

Smooth collaboration

Provide easy access to contract information with a custom public portal, enhancing transparency and communication across departments.

Template builder

Set yourself up for success by designing smart templates and workflows

Dynamic data views

Extract mission-critical data from smart fields and turn them into actionable insights

Standardised contract authoring

Create and maintain consistent, legally sound contracts with standardized authoring tools that simplify the drafting process.

Empowering your whole company

Admissions & enrollment
Streamline the admissions process, ensuring that everything from applications to enrollment agreements is handled smoothly.
Finance & accounting
Track your contracts and financial documents in real time, allowing for better coordination with marketing, finance, and academic teams.
Student services
Create, review and manage student handbooks easily, ensuring that student support services are well-coordinated and easily accessible.
Legal affairs
Keep documents secure and organised, helping legal teams manage everything efficiently while supporting the needs of the entire institution.
Rapporten
de kracht van onze slimme editor met Excel-achtige functies

Transform your contracting management process – from complexity to collaboration

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What customers are saying

"We aim to incorporate updates to rules, legislation, our portfolio offerings, and pricing into these templates. This robust foundation enables efficient contracting for every new engagement, minimizing mistakes and ensuring a consistent, uniform set of documents."
Edwin Reijnders
Bid Manager
"Since we’ve been using Docfield — we are saving up to 80% time on contracting with enterprise clients.”
Hans Hantson
Business Developer EMEA
"More and more of our departments and faculties choose to work with this software. That is enough said, in my opinion."
Mo van Dijk
Policy officer
"We use Docfield to write OER’s. The authors, commenters & advisors enjoy using the product. As the coordinator, I’m most happy about the ease of use."
Raimond van Mouche
Policy advisor
"It is very nice to keep control of your own formats. And one should not be afraid that it is complicated because it is self-explanatory, and I really like that."
Lisa Markesteijn
Senior Lawyer
"I used to have a bunch of Word documents that I sometimes had to scroll through endlessly, which took a lot of time. Now it's much clearer. You can see at a glance what's done and what's not."
Jennifer van Triest
Secretary at the Institute for People & Business
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Your trusted partner

Docfield seamlessly integrates with your tech stack while ensuring data security. We adhere to industry standards and regulatory requirements, like ISO/IEC 27001, offer secure access management, and host all data in EU-based data centers.
Single sign on
Secure login with SURFconext, OAuth, & Office 365
Uptime guarantee
99.9% platform availability during working hours
All systems operational
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Great support
Rapid response with 4-hour resolution for urgent issues
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Integrations
Integrate via our API and custom solutions

Ready to transform your document processes?

Reduce workload, enhance compliance, and protect your data effortlessly with Docfield.
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